Docs.com – Microsoft Office 2010 Web Apps and Facebook

Microsoft Office 2010 Web Apps is going to be everywhere.  It is first available to Windows Live users in SkyDrive, and now Facebook added a new feature Docs which would allow its users to create Microsoft Office 2010 documents, share them, edit them collaboratively and discover documents that are uploaded by their friends to their profiles. Docs.com is in beta, so no everyone can create and upload documents initially. If you see the following message on the docs.com home page, you should add your name to the waiting list. Once you gain access to docs.com, you can create Word, Excel, PowerPoint documents, share them with your Facebook friends and even edit them collaboratively. I am going to show you how to create a new PowerPoint presentation. Create a new PowerPoint Presentation

  • Once you are in Facebook Docs apps, you can select to Add a Docs and choose PowerPoint Presentation.

  • You would be directed to docs.com, then you can:
    • Edit your document
    • Changed the file name from Untitled to Hello World
    • Choose who can view and edit this document
    • Copy the Docs Link and send it to your friends
    • Once you click Finish editing, the document would be saved.

Where else do you think you can find Microsoft Office 2010 Web Apps?

Andrew Chan is the owner and founder of ALG Inc.

You Can Sell Insurance Online Via Web Conference – part 1

Time is money and it is especially true for insurance brokers. Have you measured how much time you actually spend on selling insurance products? How much time do you spend on travel? If you reduce 20% of your travel time and use them to sell insurance policies, how much more revenue you can gain every year? Can you reduce your travelling time? Let’s start from looking at how you sell insurance today.

You may show your clients some background materials about the insurance products; use software that can evaluate insurance need and illustrate the insurance policy. Of course, you have to go over the insurance contract. There may be other gadgets as well, e.g. pen, paper, calculator or even Excel / PowerPoint. Today’s insurance products are quite complex and it would take you a lot of efforts / tools to show your clients what their insurance needs are and how the proposed package can fit their unique needs. You may have to call and visit your clients many times before they agree to sign the contact. It is a very time consuming processes and to be make it lengthier is the travelling time.

I am going to use Microsoft Office Life Meeting to demonstrate how you can use web conference to market your products / services. But there are many different video conferences software / services available on market, e.g. Skype, GoToMeeting and WebEx. Please discuss with your IT consultant on what would be the best for your business and customers.

Microsoft Office Life Meeting allows you to share with your customers whatever content you show to them during a face-to-face meeting, e.g. marketing materials, insurance contract, newspaper, PowerPoint presentation, video, needs analysis, policy illustration…. etc. Below are a few examples:

  • Upload and share multiple contents with your customers.


  • You can upload a wide variety of content, e.g. PowerPoint presentation, PDF document or even video.


  • Leverage the full capabilities of PowerPoint presentations such as animations and slide transitions.
  • Review and edit any printable document, and you can even zoom in and out the document.


  • Share a program – you can show your customers about their financial needs and policy illustration by sharing the programs with them.


  • Share desktop – if you want to share multiple programs, then you can choose to share the whole desktop or just part of it

 

  • Draw, annotate, and type simultaneously to simulate the natural interactivity of an in-person meeting environment.


  • Share ideas while collaborating on a whiteboard or brainstorming on a text slide.


  • Retain all meeting documents and ongoing annotations, edits, and whiteboard and text brainstorming sessions, so you don’t have to start from scratch during your next meeting

This blog is only the first of the series, which I discuss about the features that would be useful for one to one meeting. Microsoft Office Live Meeting provides many more useful features that you can use to host event and training. I would go into more details in near future.

In the meantime, if you have any question about video conference, please do not hesitate to email me at chan_a@algconsultings.com. I can provide a free 30 minutes Microsoft Office Live Meeting demonstration to the first 4 people who request it; of course, via Microsoft Office Live Meeting.

Andrew Chan is the owner and founder of ALG Inc.

Video Conference can expand your geographic market and increase sales efficiency

It is no secret that video conference can expand your market to new location and increase sales efficiency. But you may not know how cost effective and user friendly it has become in the last few years. Skype is free to use; Microsoft offers Live Meeting would cost you US$4.50 per month and even GoToMeeting and Cisco WebEx are a little bit more expensive, it is still only US$49 per month. And your attendee does not need to pay anything!

It is simple to use. All you have to do is to install a very small piece of software and available broadband internet connection; you don’t need an IT consultant to operate it. Your services provider provides a secure, reliable, enterprise grade infrastructure and you can deliver a presentation, kick off a project, brainstorm ideas, edit file, collaborate on whiteboards and negotiate deals at a fraction of the cost and without the hassle of travel.

You can use video conference to deliver online meetings, events and training. Video conference does not just include video and audio; you can add other rich media such as PowerPoint presentation, Word / PDF document, electronic whiteboard, and even online application demonstration plus more. Video conference is suitable from one-to-on collaborate meetings to large training events.

You can integrate video conference with onsite workshop; e.g. you can deliver a workshop at the headquarter of your client office and at the same time, staffs from branch offices all over the world can attend the same workshop through video conference. You can also record the workshop, so that whoever misses it can watch the workshop from the internet or download it to their iPod later on. You can save your travel time and your clients’ training budget at the same time.

During the video conference, you can use interactive whiteboard and other annotation tools to improve online collaboration and deliver more informative and dynamic presentations.

You can also engage your audience with question / survey or even deliver handouts during the meeting. You can trial the services and choose the one that is most suitable for your business. Video conference is a very cost effective and user friendly tool that can help you to develop new market and increase sales efficiency. Try it today and you would love it!

Andrew Chan is the owner and founder of ALG Inc.

Microsoft Office 2010 Web Apps and SkyDrive – Microsoft’s answer to Google Docs

 Microsoft Office 2010 Web Apps Technical Preview is available on Windows Live SkyDrive, a free, 25-gigabyte virtual hard drive on the Internet, accessible from any computer, e.g. Windows, Mac, or Linux at your office, at your home, at your friend’s house, so you don’t need to carry around a physical disk to transport files.  You can easily create, edit, and share your Word, Excel, PowerPoint and OneNote documents.  All you need is a computer with a web browser (IE, Firefox or Safari) and an internet connection.

Create a new Office document

Edit an existing Office document


Share Office Documents

Office 2010 Web Apps is easy to use because it is the same Office tools that you are familiar with, in a Web environment.

Microsoft Office 2010 Web Apps will be officially launched in June, 2010, so why don’t you get ready and start using Windows Live SkyDrive now.  You can seamlessly integrate SkyDrive into your Windows environment as a network drive.  Does everyone in your office need a full Microsoft Office license?  Microsoft Office 2010 Web Apps may give you an opportunity to cut some IT budget.

If you have any further question, you can reach me at chan_a@algconsultings.com.

Andrew Chan is the owner and founder of ALG Inc.

 

 
 

Knowledge is power!

Google Docs – online documents with real-time collaboration

Google Docs provides anytime, anywhere secured online access to your documents.  You can work on your document from your office, at home and on the road; and you can also use Google Docs on PC, Mac, Linux and even mobile phone.

 
 

Google Docs allows you to:

  • Create documents, spreadsheets and presentations online – you can create your document from scratch or start from a template.  Google Docs supports a wide range of formats, including DOC, XLS, ODT, ODS, RTF, CSV, PPT, etc. so you can upload your existing documents to Google Docs as well.

  • Share and collaborate in real time – You can instantly share your documents with other peole.  Multiple people can view and make changes at the same time. There’s an on-screen chat window for spreadsheets, and document revisions show you exactly who changed what, and when. Viewing a presentation together is a breeze, as anyone joined in a presentation can automatically follow along with the presenter.

  • Safely store and organize your work – Your documents are stored online so you needn’t need to worry about local hard drive failures; however, it does not mean you don’t need to have a disaster recovery plan.  You can organize your documents by creating appropriate folders / subfolders hierarchy.

  • Publish your documents – You can publish your documents to website with one click.  With Google Apps, you can easily share important documents, spreadsheets and presentations within your company or group.

 
 

Did I mention it was FREE?

If you have any further question, you can reach me at chan_a@algconsultings.com.

Andrew Chan is the owner and founder of ALG Inc.